Writing a Good Grant Proposal

Due to lack of time and/or specific skills, many applicants turn to professional grant writing services. However, you can still successfully write your own with some effort and the use of appropriate resources (many of them free). The section below details essential elements of good grant proposals.

We also recommend a remarkable book and system that teaches you to Write Foundation Grants Fast. Written by an insider who shares her secrets, it will help you to write any kind of grant faster and more effectively. This system - instantly accessible and readable in less than two hours - condenses and presents the specific steps you can take over just a five day period to be ready to write and submit winning grant applications. Check out our review at Write Foundation Grants Fast.

A good proposal will always reflect the specifications and requirements set out in the grant package. Resist the temptation to assume you know what the grant maker is (or should be) looking for and skim the package – you may miss critical requirements that will automatically and immediately disqualify your application. Always check and double-check to be sure you have provided everything the grantmaker requests – none of it is optional!

Winning proposals do tend to include several very basic sections, each with its own caveats and requirements. They are summarized below:

Search Topics

Discover your program today!

Elements of Good Grant Proposals

Each of the critical elements for writing good proposals are summarized below. As you read and learn, remember that they are pertinent not only to applications to specific foundations or agencies, but also to the Common Grant Application.

Executive Summary

This is the introduction to the proposal, a place to be succinct and to the point. It should state your basic case and provide a summary of the rest of the proposal, including the Statement of Need, the Project description, Budget, and Organizational Information. The Executive Summary is a key opportunity to “sell” the proposal, making sure it reflects a professional approach and capacity for excellence. It is worth considerable time and attention, as a poor Excutive Summary will affect the evaluation of the entire proposal. For additional guidance, and particularly for an excellent guide to identifying and communicating what differentiates your organizaton, check out Write Foundaton Grants Fast.

Statement of Need

This element may also be called a Needs Section or Problem Statement. Without being too wordy, you do want to put your proposal in context and provide useful data that will assist the reviewer in considering and justifying a recommendation to award the grant to you. For example, a general statement about the needs of children will not be as useful or compelling as the impact of solid data about dropout rates and income levels in a specific area and how that relates to your proposal. It is particularly important to provide solid data about your target population and the problem being adressed in proposals to the Federal Government and National Foundations.

Project (or Program) Description

This is the place to present the proposal in detail. It follows the Executive Summary and the Staement Need quite logically, allowing the reader to see how your program comes into being. It must include specifics regarding your goals and objectives, details on individual expected outcomes, specific dates by which you wish to accomplish your objectives, and how you will evaluate your program. You should also provide details on your target population, proposed activities, program staff and their responsibilities, and any partners you plan to work with. In short, you are presenting what you are going to do, how you are going to do it, and how you will measure and evaluate it on an ongoing basis.


This is the section where you present a well-organized narrative regarding your costs: personnel costs, other costs and funding sources, and any in-kind contributions you expect or have received. It is also important to present your plans for sustainabiliity - i.e., how you plan to fund the program once this particular grant is spent.

Keep in mind that Grant Makers understand money and worthwhile value for money. Be sure to demonstrate that you do too – especially that your cost estimates are accurate and well justified. Grant Makers want to put their money where it will provide the greatest return, so be sure to offer evidence of good fiscal policy and practice. Evidence of your prior successful track record achieving results within budget would be very useful here.

Organizational Information

This is your opportunity to demonstrate the capacity of your organization to successfully implement the proposed program. You will want to inlcude a brief history of your organization, how it is managed and overseen, and a discussion of your main activities, audiences, and services. Definitely share information on successful projects you have delivered. If you do not yet have such a track record then provide information about the experience and successes of your personnel.


The 2nd bookend to your Executive Summary. Provide a clear and succinct summary of all the above. Be sure to include all the main points from other sections. Do not add new information at this point. Keep your summary brief and powerful, creating a final picture for the reviewer.

Have questions? Information to share? Check out our Community Ask and Answer section to learn more or to provide some answers.

Trending Topics

Small Business Administration - The Small Business Administration is a robust resource for small businesses in the U.S. It provides a broad range of information on every aspect of starting and running a business, and can point the user to resources bey...

Grants For Home Repair - Of all the questions and comments we get on the Free Grant Community, home repairs are one of the most frequent topics. So you are not alone! Around $300 billion is spent every year on remodeling and maintenance -- but you may ...

Government Grants To Purchase A Home - You’ve heard the promises—are they for real? There are plenty of sites that want you to believe that for a “small” fee, they can help you find any kind of funding you might need — complete with a guaran...

writing_a_good_grant_proposal.txt · Last modified: 2014/09/25 15:48 by admin
Recent changes RSS feed